Sunday, August 2, 2009

Program evaluation and review technique (PERT) charts depict task, duration, and dependency information. Each chart starts with an initiation node from which the first task, or tasks, originates. If multiple tasks begin at the same time, they are all started from the node or branch, or fork out from the starting point. Each task is represented by a line which states its name or other identifier, its duration, the number of people assigned to it, and in some cases the initials of the personnel assigned. The other end of the task line is terminated by another node which identifies the start of another task, or the beginning of any slack time, that is, waiting time between tasks.
Each task is connected to its successor tasks in this manner forming a network of nodes and connecting lines. The chart is complete when all final tasks come together at the completion node. When slack time exists between the end of one task and the start of another, the usual method is to draw a broken or dotted line between the end of the first task and the start of the next dependent task.
A PERT chart may have multiple parallel or interconnecting networks of tasks. If the scheduled project has milestones, checkpoints, or review points (all of which are highly recommended in any project schedule), the PERT chart will note that all tasks up to that point terminate at the review node. It should be noted at this point that the project review, approvals, user reviews, and so forth all take time. This time should never be underestimated when drawing up the project plan. It is not unusual for a review to take 1 or 2 weeks. Obtaining management and user approvals may take even longer.
When drawing up the plan, be sure to include tasks for documentation writing, documentation editing, project report writing and editing, and report reproduction. These tasks are usually time-consuming, so don’t underestimate how long it will take to complete them.
PERT charts are usually drawn on ruled paper with the horizontal axis indicating time period divisions in days, weeks, months, and so on. Although it is possible to draw a PERT chart for an entire project, the usual practice is to break the plans into smaller, more meaningful parts. This is very helpful if the chart has to be redrawn for any reason, such as skipped or incorrectly estimated tasks.
Many PERT charts terminate at the major review points, such as at the end of the analysis. Many organizations include funding reviews in the projects life cycle. Where this is the case, each chart terminates in the funding review node.
Funding reviews can affect a project in that they may either increase funding, in which case more people have to make available, or they may decrease funding, in which case fewer people may be available. Obviously more or less people will affect the length of time it takes to complete the project.

Critical Path Method (CPM) charts are similar to PERT charts and are sometimes known as PERT/CPM. In a CPM chart, the critical path is indicated. A critical path consists that set of dependent tasks (each dependent on the preceding one) which together take the longest time to complete. Although it is not normally done, a CPM chart can define multiple, equally critical paths. Tasks which fall on the critical path should be noted in some way, so that they may be given special attention. One way is to draw critical path tasks with a double line instead of a single line.
Tasks which fall on the critical path should receive special attention by both the project manager and the personnel assigned to them. The critical path for any given method may shift as the project progresses; this can happen when tasks are completed either behind or ahead of schedule, causing other tasks which may still be on schedule to fall on the new critical path.

A Gantt chart is a horizontal bar chart developed as a production control tool in 1917 by Henry L. Gantt, an American engineer and social scientist. Frequently used in project management, a Gantt chart provides a graphical illustration of a schedule that helps to plan, coordinate, and track specific tasks in a project.

Gantt charts may be simple versions created on graph paper or more complex automated versions created using project management applications such as Microsoft Project or Excel.
A Gantt chart is constructed with a horizontal axis representing the total time span of the project, broken down into increments (for example, days, weeks, or months) and a vertical axis representing the tasks that make up the project (for example, if the project is outfitting your computer with new software, the major tasks involved might be: conduct research, choose software, install software). Horizontal bars of varying lengths represent the sequences, timing, and time span for each task. Using the same example, you would put "conduct research" at the top of the verticle axis and draw a bar on the graph that represents the amount of time you expect to spend on the research, and then enter the other tasks below the first one and representative bars at the points in time when you expect to undertake them. The bar spans may overlap, as, for example, you may conduct research and choose software during the same time span. As the project progresses, secondary bars, arrowheads, or darkened bars may be added to indicate completed tasks, or the portions of tasks that have been completed. A vertical line is used to represent the report date.
Gantt charts give a clear illustration of project status, but one problem with them is that they don't indicate task dependencies - you cannot tell how one task falling behind schedule affects other tasks. The PERT chart, another popular project management charting method, is designed to do this. Automated Gantt charts store more information about tasks, such as the individuals assigned to specific tasks, and notes about the procedures. They also offer the benefit of being easy to change, which is helpful. Charts may be adjusted frequently to reflect the actual status of project tasks as, almost inevitably, they diverge from the original plan

A work breakdown structure (WBS) in project management and systems engineering, is a instrument used to define and group a project's distinct work elements (or tasks) in a way that helps organize and identify the total work range of the project.

A work breakdown structure element may be a product, data, a service, or any combination. A WBS also provides the essential framework for detailed cost estimating and control along with providing direction for schedule improvement and control. Furthermore the WBS is a dynamic tool and can be revised and updated as needed by the project manager.

The S Curve is a well known project management tool and it consists in "a display of cumulative costs, labor hours or other quantities plotted against time”. The name comes from the S-like shape of the curve, flatter at the start and end and steeper in the middle, because this is the way most of the projects look like.

The S curve can be considered as a display and it's used for many applications associated to project management such as: target, baseline, cost, time etc. That's why there is a variety of S Curves such as:
-Cost versus Time S Curve; (appropriate for projects that contain labor and non-labor tasks).
-Target S Curve ;( This S Curve reflects the ultimate progress of the project if all tasks are completed as currently scheduled)
-Value and Percentage S Curves ;( Percentage S Curves are useful for scheming the project's actual percentage complete)
-Actual S Curve ;( This S Curve reflects the definite progress of the project to date)

In order to be able to generate an S Curve, A Baseline and Production Schedule are necessary because they hold essential information for each task: -the Baseline - contains information concerning Actual Start date and finish date.
-The Baseline - can also contain information about Man Hours and costs.
-The Production Schedule contains information about the actual percentage complete.

There is some software scheduling packages that generate automatically S Curves. For example MS Project does not have this possibility so a third party software application is needed to process the Baseline and Production Schedule data and generate the needed S Curve.( for example S Curve Generator that integrates with MS Excel to generate S Curves).